Marketing

• Create and provide tournament flyer (50 printed, color copies
  included in cost. Anything over will be an additional cost)
• Advertise frequently on all pickleball social media pages:
  ■ Instagram – Stories and Reels
  ■ Facebook Reels – local pickleball groups all across So Cal
  ■ Email blasts to local players
  ● 450+ players
  ■ Take photos throughout the tournament and of all podium
  winners

● Post on social media after tournament
● Provide pictures for organization to post as well

Create Google registration link for players and continually monitor
registration accordingly

• Handle all player modifications as needed (drop outs, injuries,
  etc)
• Verify and maintain level playing field, ensuring players are in
  correct brackets

Tournament Organization

• Create player brackets for all players, depending on level
  playing
• Ensure little to no wait times for pace of play by organizing start
  times and end times for all divisions and coordinating court
  availability
• Order medals for Gold, Silver and Bronze winners
• Order pickleballs for tournament
• Purchase snacks (fruit, protein bars and chips), pick-up water
  and ice.
• Organization will pay for snacks and ice
• Water will be donated

Assist creating a sponsorship letter for you to provide to potential sponsors

• The flyer will provide different levels of sponsorship packages

Assist in ordering tournament banner if needed

• Organization will pay for this expense

Communication

• Keep players informed about tournament details
• Monitor payments and payment reminders

Coordinate with Swish Sports – A pickleball app for cell phone

• Provide Swish Sports all player names and bracket info
• Ensure all brackets are setup correctly prior to event
• All players will have this app on their cell phone when checking
  in. They will use the app to show their player bracket and court
  assignment
• We will have admin access to this app as well to help players if
  needed

Arrive at the courts at 6:30am on Saturday and Sunday

• Our team will do all set up and tear down
• We have all supplies needed
  ■ We do not own a speaker system, but we are able to
  borrow one if you are unable to provide

Day of Event:

• Order lunch, pick-up lunch (organization pays for lunch) and
  coordinate serving of lunch with volunteers
• Organize vendors locations on premises
• Ensure players are checked in, pictures of each bracket prior to
  play, ensure each bracket starts on time and that each bracket
  stays on time (with help from provided volunteers)
• Point of contact for any player questions
• Organize medal winner’s and podium pictures
• Ensure restrooms are stocked, clean and trash emptied throughout each day (with help from provided volunteers)

Send follow up email to all players and volunteers that participated
thanking them for their support

Partial set up at the courts on Friday night before tournament

• Hang banners inside courts
• Drop off most supplies, etc…

Meet portable restroom vendor at middle school for proper drop-off
and coordinate with middle school

• Ensure dumping of portable restrooms prior to second day play